So you have drafted a document and now you want the other party to sign the document. So obviously you will need a signature line where the signature can be placed.
- How Insert Signature Line In Word For Macs
- 3 Ways To Insert A Line In Word - WikiHow
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There are 2 ways to sign a document:
- Either the document will be printed and signed.
- You will share a soft copy of the document. The signatory will sign the soft copy and send it back to you. You may either mail the soft copy or simply share the document online.
To insert your signature block, click the Insert tab, click Quick Parts, click AutoText, and then click your signature block. Top of Page Create a signature line for a printed document. Method #3: Signature line with an introductory text for online document Step #1: Open the Word document. Open the Word document where you want to insert or draw the signature line. Step #2: Insert a 1×1 table. Place the cursor where you want the signature line to appear. Click on the Insert tab on the top menu bar to change the ribbon.
So , for a printed document, a simple straight line will be adequate for a signature.
But, if you want the third party to sign an online document, then a little different approach is required.
The reason is that Word will split up the straight line when a signatory tries to sign an online word document.
So the very act of signing the document will impact the placement of the signature line. Hence, we must use a different method to place the signature line in an online word document.
How to place a signature line in Word Document
- Insert/Draw a signature line for a Printed Word document.
- Insert/Draw a signature line for an online Word document:
- By adding a 1×1 table with a bottom border
- By creating a line with introductory text
- By adding a signature line
We will show you all the methods with their individual steps.
Method #1: Insert/Draw a signature line for a printed Word document
Step #1: Open the Word document
Open the Word document where you want to insert or draw the signature line.
Step#2: Show hidden characters
Click on the Home tab on the top menu bar to change the ribbon. In the Paragraph section, click on the Show/Hide icon to make all hidden characters visible.
Step #3: Create the signature line
Place the cursor where you want the signature line. Press the Tab key several times till you have covered the length.
Note that the tab marks will appear as small arrows.
Select all the tab marks, and right-click anywhere in the selected area to open a menu. Click on the Underline icon to underline the tabs.
You can also underline the tabs using the Ctrl+U keyboard shortcut. Select the tabs and use the Keyboard shortcut.
Word will place an underline mark under the tabs.
Click on the Show/Hide icon to turn off the hidden characters from showing. The document with a signature line will look like this.
You can print the document for the signatory to sign on the signature line.
Method #2: Signature line for online document with a 1×1 table and bottom border
Step #1: Open the Word document
Open the Word document where you want to insert or draw the signature line.
Step #2: Insert a 1×1 table
Place the cursor where you want the signature line to appear.
Click on the Insert tab on the top menu bar to change the ribbon.
In the Tables section, click on Tables to open the Insert Table dialog.
Click on the first square in the Insert Table dialog.
Word places a 1×1 table at the cursor, and changes the ribbon to Design.
Click on the right vertical edge of the table and drag it to the shape of your requirement.
Grab the icon on the top left-hand corner of the table to position it vertically in your document.
Step #3: Add the bottom border
Go to Table Design -> Borders. Click on the small triangle to open the Borders Menu.
Click on Borders and Shading to open the Borders and Shading dialog.
Click on the Borders tab. In the Preview section, click on respective icons to turn off all the borders except at the bottom. Adjust the Style, Width, and Color of the bottom border to your liking. Click on Ok to return to your document.
Method #3: Signature line with an introductory text for online document
How Insert Signature Line In Word For Macs
Step #1: Open the Word document
Open the Word document where you want to insert or draw the signature line.
Step #2: Insert a 1×1 table
Place the cursor where you want the signature line to appear.
Click on the Insert tab on the top menu bar to change the ribbon. In the Tables section, click on Tables to open the Insert Table dialog.
Click on the first square in the Insert Table dialog.
Word places a 1×1 table at the cursor, and changes the ribbon to Design.
Click on the right vertical edge of the table and drag it to the shape of your requirement.
Grab the icon on the top left-hand corner of the table. Position it vertically in your document one line below the location of the signature.
Afterward, enter the introductory text in the table.
Step #3: Add the top border
Go to Table Design -> Borders. Click on the small triangle to open the Borders Menu.
Click on Borders and Shading to open the Borders and Shading dialog.
3 Ways To Insert A Line In Word - WikiHow
Click on the Borders tab.
In the Preview section, click on the respective icons to turn off all the borders except the top one. Adjust the Style, Width, and Color of the top border to your liking.
Click on Ok to return to your document.
Method #4: Add a Signature Line to your online document
Step #1: Open the Word document
Open the Word document where you want to insert or draw the signature line.
Step #2: Add the Signature Line
Click on the Insert tab on the top menu bar to change the ribbon. In the Text section, click on Signature Line to open the Signature Setup dialog.
- Under the Suggested signer, fill in the name of the signatory.
- Under the Suggested signer’s title, fill in the appropriate title.
- Under the Suggested signer’s e-mail address, fill in the appropriate address.
- Under Instructions to the signer, fill in appropriate instructions.
You can also allow the signatory to add personal comments in the signature dialog. Just make sure that the “Allow the signer to add comments” box is checked.
You can also display the date when the document is signed.
Click on Ok to implement and return to the document.
Conclusion
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I hope you have enjoyed the article. If you have any question, then feel free to ask in comments.